Meetings, Bloody Meetings!
Effective meetings follow a set of essential protocols.
When asked what they think makes an effective meeting, most people reply with:
- Tell me the purpose of the meeting
- Let me have discussion points in advance
- Tell me what I will have to do
- Obtain a decision, or at least a consensus on the outcome
- Follow up, follow up, follow up
1 – Why Are We Meeting? Successful meetings commence with a clear purpose in mind. NOTE: If you cannot define what this is, you’re not ready to call the meeting!
2 – Agenda B4 meeting People need to know what to expect, so they may come prepared to contribute. Inviting agenda items in advance requires pre-meeting thinking and reduces the likelihood of a free-for-all.
3 – Conduct meetings like an orchestra. Meetings require a conductor to maintain tempo and ensure everyone is playing their own instruments in harmony.
4 – Write It Down Nominate someone to take notes that will provide a reference for beneficial outcomes that impact all relevant activities or projects. Simply recording who is doing what, and by when keeps everyone committed to the same game plan.
5 –Accountability Is Following Up Without recent and relevant follow-up to your meeting, it might just as well have never taken place. Too often, people are allowed to slide into nothingness as they forget/fail to do what was agreed because no one is asking them for feedback. Accountability means taking responsibility for doing what you said you would do.
FINAL NOTE: Virtual attendance is convenient when key participants cannot join in face to face. But, be aware the lack of body language may result in miscommunications and misunderstandings. There are many quality online conference links to choose from. Just make sure everyone knows how to use them.
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Complicated IS Easy! Simple IS Hard!
Enjoy This John Cleese Golden Oldie ... https://youtu.be/2JpC67gw7B8